SAP Organizational Management facilitates producing, collecting and managing all data pertaining to the organizational structure in a single, centralized location. Other modules use this database for numerous functions, such as defining workflows, assigning roles and permissions in the organization or assigning superiors. SAP Organizational Management prevents redundant data storage in other SAP modules’ organizational charts.

In SAP Organizational Management, you manage your organizational units, positions and people, assign management positions and transfer persons from one organizational unit to another.

In SAP Organizational Management, for planning and optimizing further restructuring, you can create and analyze various notional organizational structures in addition to the actual organizational structure.

Integrating SAP Organizational Management with SAP SuccessFactors allows you to provide your employees with a graphic of the organizational structure.

If you are interested, please contact us for more information.

SAP HR Master Data management allows you to collect all relevant HR data in a centralized location and provide it to other modules. You complete all HR related workflows, such as an employee’s marriage or salary adjustments, and analyze the data according to your specific needs.

International companies will benefit from the many country-specific versions provided by SAP, which allow them to maintain data relating to a country’s legal provisions in the designated data fields.

With HR master data management, you can manage your international employees and expats as well as staff deployment activities. The integration with payroll ensures that you run expatriate payrolls correctly and prevents the double counting of taxes and other duties.

Integrating HR Master Data management with SAP Employee Self Services (SAP ESS) or SAP FIORI launchpad allows you to delegate various HR administration tasks, such as address changes, directly to your employees, unburdening your HR department.

In addition to the classic SAP HR Master Data management, SAP also offers the SuccesFactors module Employee Central, which is completely cloud-based, for the digitalization of the many structures and processes in the HR department or international HR department (either alternatively or supplementary).

SAP SuccessFactors allows you to make master data available to your employees so that they can view and analyze it. You also have the option of selecting which data should be available according to the employee’s positions. Being able to access data at all times, employees and especially managers can thus make better decisions.

If you are interested, please contact us for more information.

Future cost planning is an essential element of every successful company. Budget drafts at all levels of the company are necessary to be well prepared for the coming periods and to be alerted in time if planning is too far removed from reality.

SAP HR Cost Planning allows you to manage your personnel costs and simulate these for future months. It takes into account various factors, including the planned compensation for planned items, past and simulated payroll results (incl. tax or social security costs), but also planned pay scale reclassifications.

You therefore have constant access to an extensive overview of the actual situation in your company, and can compare this with various fictitious scenarios. This enables you to quantify optimization potential and prepare in advance for company restructuring and the accompanying cost changes this will bring about, as well as make appropriate decisions.

The results of HR Cost Planning can be transferred into other important SAP modules, such as Financial Accounting, Controlling and the SAP Business Warehouse.

For easy implementation of SAP HR Cost Planning, we at HCM ADVICE have created a template, allowing us to implement efficient HR cost planning with a web-based planning interface in your company.

As a cloud-based alternative to HR Cost Planning, SAP offers the SAP Analytics Cloud for Planning (SAC for Planning), which can be integrated in your SAP HCM system via standardized interfaces.

If you are interested, please contact us for more information.

SAP Shift Planning enables your company to carry out work scheduling that takes into account your employees’ qualifications (SAP Qualification Management). In addition, you can manage on-call duty arrangements and assign employees to specific task forces and working groups, such as relieve and repair crews.

SAP Shift Planning allows you to both analyze, manage and optimize current workforce deployment and monitor as well as simulate future HR needs so that you are well prepared to react to changes. You can both analyze existing qualifications revealing your employees’ hidden potential and point out in time that additional qualifications need to be obtained, either through further trainings (SAP Learning Solution, SuccessFactors Learning) or recruiting (SAP Recruiting, SuccessFactors Recruiting).

If shift planning is integrated in SAP Employee Self Services (SAP ESS), your employees can view their current schedules and request changes based on their personal availability and preferences, which will then be sent to the responsible manager for approval. Eliminating the need for many time-consuming interviews and discussions, this automatism greatly unburdens managers and shift leaders.

If you are interested, please contact us for more information.

SAP Time Management includes all the functions your company needs to record and analyze working time. In addition, you can manage employee attendances and absences and make the data available to other modules, especially SAP Payroll.

SAP Time Management supports both positive (recording all attendances and absences) and negative (recording deviations from the work schedule) time management and enables you to create shift schedules based on your specific needs and according to legal regulations. Your employees have many options for recording their times, such as standardized integration in terminal systems, SAP Employee Self Services (SAP ESS) and SAP Cross Application Time Sheet (SAP CATS) or SAP FIORI apps on the smartphone. SAP Time Evaluation automatically generates increases and reductions, making all relevant data directly available to SAP Payroll and other modules.

In SAP Time Management, you can create different absence and attendance types for your employees, such as vacation or professional development time, and automatically assign them to eligible employees. Employees can enter their leave requests directly into the system (or using SAP ESS or mobile SAP FIORI apps) and send these to their superiors for approval.

Integration into SAP ESS means that your employees have the option of independently viewing their time statements or entering the afore-mentioned leave requests.

As a time management system in the Cloud, SAP offers the SuccessFactors Time Tracking module. This can be seamlessly integrated into both the SuccessFactors Employee Central module and Employee Central Payroll in SAP HCM.

If you are interested, please contact us for more information.

One of the most important parts of human resources is the payroll department. Because of the many legal regulations and various special cases occurring among employees, payroll can be very complex.

Combined with other HR modules, SAP Payroll enables you to efficiently manage all payroll-related tasks. Already its standard version allows you to take care of nearly all your company’s requirements, such as off-cycle payroll, analyzing time data, seizures or year-end jobs in a highly automated manner. HCM ADVICE can adapt these standard solutions to your specific requirements enabling you to view and manage any conceivable payroll scenario.

SAP Payroll is available in many country-specific versions, which include local legal regulations and are adapted to legal changes yearly. This keeps you up-to-date on legislation, ensuring correct payroll accounting.

Integration with HR Master Data ensures that it is smoothly integrated into your calculations. When, for example, a child is born, the correct allowances are generated automatically, without the need for manual HR intervention.

Integration with Time Management means that you can run payroll for your employees, accurate to the hour and including hours, allowances, absences, and periods of sickness.

SAP Payroll is also integrated with Finance Management, allowing for seamless payment processing.

If your company uses SuccessFactors Employee Central, SAP Employee Self Services (SAP ESS) or SAP FIORI, you can use these options to directly provide your employees with their wage slips and also provide insight into other important information.

Ongoing payroll data storage ensures high data quality. In case revisions are necessary, the needed data is readily available at all times.

The Payroll Control Center (SAP PCC) allows you to manage SAP Payroll via an innovative web interface supporting you with initial data integrity checks, workflow-oriented payroll graphs and many other tools. PCC allows you to manage payroll both via your On-Premise SAP HCM and as cloud-based service in data centers hosted by SAP. Integration with SuccessFactors Employee Central and the Payroll Control Center means that you can manage payroll directly in SucccessFactors and administer all payroll data in the Employee Central.

If you are interested, please contact us for more information.

The SAP Incentive Wages component enables you to pay your employees based on their performance. SAP supports the following forms of payment: time wage (employees are paid on the basis of the time they have worked), premium wage (a performance-related, variable premium is added to the standard wage), and piecework wage (employees are paid for each unit produced or action performed). Incentive wages can be used for both individual employees and groups, for example a production line.

In order to collect the data needed for calculating the incentive wage, it is necessary to create an interface between the SAP Logistic module and the PDC (Plant Data Collection) terminals.

SAP Incentive Wages is integrated into the SAP Payroll and SAP Time Management components, which can use Incentive Wages data to determine various balances and employee payments.

If you are interested, please contact us for more information.

HRForms by Adobe is the next generation of SAP Smart Forms and SAPscript. The new PDF-based print forms can be easily combined with the SAP Netweaver technology platform, thanks to decades of intensive cooperation between SAP and Adobe. With this new technology, HRForms by Adobe enables the simplest structuring method for data output or entry to date, with a layout that is both clear and easy to understand.

Regardless of whether it is a remuneration statement or a time sheet, HRForms, with extensive, advanced, and complex new features (e.g. enhanced layout options or support of script languages) always offers the option of creating an attractive and modern-looking form, compared with the old alternative, which also meets your technical requirements at the same time.

The use of PDF forms in electronic business processes in the SAP environment has opened up unimagined scalability and integration possibilities due to the widespread use of Adobe Reader. Using Adobe Reader, an e-mail program, and/or a web browser, a created HRForm can be easily opened, edited, and redistributed at any time.

For years HCM ADVICE has specialized in the introduction, adaptation, and enhancement of customer-specific remuneration statements and time sheets. With our knowledge and experience in both Adobe LiveCycle Designer and the SAP environment, we will be happy to help you design the remuneration statement completely according to your needs, from functionality to layout. Contact us simply and without obligation for more information.

Below you will find an example:

SAP E-Recruiting is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP E-Recruiting offers your company all the tools necessary for selecting, placing, developing, and retaining new employees. Entirely web-based, E-Recruiting can be accessed at any time.

SAP E-Recruiting allows you to manage applications, keep in touch with candidates and build talent pools from which to choose possible employees. Talent pools also ensure that potential successors for key positions are available, thus helping to keep your company running smoothly.

SAP E-Recruiting offers you an online job portal, which you can integrate into your homepage to facilitate future employees’ application process. Application data is transferred to SAP and made available to those responsible. They can automatically screen applications and use the tool to directly contact suitable applicants.

If your company is also using SAP Organizational Management, vacant positions listed there can be directly added to the recruiting process.

When an applicant is hired, the integration with the SAP HR Administration allows you to add applicant data directly to Employee Master Data Management, without the need for entering the same data twice.

If your company is using SAP Employee Self Services, you can make an in-house internal application portal available to your employees where they can apply for positions and view their application’s status at all times.

SAP E-Recruiting is based on traditional SAP Recruiting which is similar in scope but not web-based. HCM ADVICE also provides support for all questions related to traditional SAP Recruiting.

SAP E-Recruiting will no longer actively be further developed by SAP. SAP offers the comprehensive Recruiting solution from SAP SuccessFactors, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

The SAP Learning Solution (SAP LSO) is a module of SAP HCM On-Premise Suite that is currently being phased out. While the module is currently still in maintenance by SAP, the LSO will no longer actively be further developed. SAP offers two modern alternatives for the successful management of your company-wide advance training in its portfolio. On one hand, SuccessFactors Learning, which is part of the SuccessFactors HCM Suite and, on the other hand, SAP Litmos, which, with its short implementation time and integrated authoring tools, is particularly suitable for small and medium-sized companies.

Today professional development and employees’ life-long learning are key to a company’s success. To meet these challenges, SAP offers the Learning Solution component providing support with any tasks related to learning management.

SAP Learning Solution (SAP LSO) is based on SAP Event Management but also offers online trainings and e-learning, in addition to face-to-face trainings.

SAP Learning Solution offers a learning management system to create and manage trainings, a content management system to store and manage learning content and tests and a learning portal allowing your employees to access all contents. On the learning portal, employees can search the trainings that are being offered and register for them.

If your company uses SAP Employee Self Services, it can be seamlessly integrated with the learning portal.

Via integration with the SAP Qualification Management, employees can compare their qualifications with those of the positions being offered and thus choose and register for relevant trainings.

If you are interested, please contact us for more information.

SAP Succession Planning is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP Succession Planning allows you to create job profiles and succession plans, ensuring that critical key positions can be staffed at all times.

Succession Planning is based on the concept of jobs and positions and only realizes its added value in combination with SAP Organizational Management, which it complements. If new positions are created in Organizational Management, Succession Planning facilitates a timely response, thus ensuring that you find the ideal candidate. In case you cannot find a suitable internal candidate, you can use SAP E-Recruiting or SuccessFactors Recruiting to find external candidates.

Via integration with SAP Qualification Management, you can match positions with potential successors in regard to qualification requirements and profiles and assign employees to trainings in SAP Learning Solution in order for them to develop the necessary qualifications in time.

SAP Succession Planning will no longer actively be further developed by SAP. SAP offers the extensive Succession solution from SuccessFactors, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

SAP Qualification Management facilitates creating and managing a qualifications catalog suitable for your company. Individual qualifications can be fine-tuned by means of proficiency scales, thus allowing you to define specific levels of mastery.

Qualifications Management allows you to look for employees with specific qualifications, compare different employees and thus find the ideal candidate for a specific task.

The Qualifications catalog can be integrated into other SAP HCM components, for example:

• After creating qualification profiles in Organizational Management, you can then match them with employees’ qualifications or search for a suitable candidate for the position.
• Via trainings in Learning Solution, newly acquired qualifications can automatically be assigned to employees.
• In SuccessFactors Learning, you can also use an integration scenario to transfer newly acquired qualifications into your SAP HCM On-Premise solution for further use.
• In Shift Planning, you can use qualifications to assign employees task or shifts that match their qualifications.
• In E-Recruiting, you can evaluate candidates based on the qualifications required for the position to be filled.
• And much more …

If you are interested, please contact us for more information.

SAP Compensation Management is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP Compensation Management allows you to plan and manage your compensation strategy, thus staying ahead of the competition when it comes to finding the best employees.

In combination with SAP Organizational Management, SAP Compensation Management allows you create budgets for your organizational units; those responsible can then make payments to employees.

Compensation Management allows you to analyze your compensation strategy and compare it with external benchmark data to make sure that you stay ahead of the competition.

In addition, Compensation Management allows you to manage employee participation and to assign dividends either manually or automatically.

Via the integration with HR Master Data, payments are directly transferred from an employee’s compensation plan and automatically taken into account by Payroll.

SAP Employee Self Services makes it possible for your employees to independently view their compensation plans. In addition, employees can choose possible participation options according to criteria defined by themselves.

SAP Compensation Management will no longer actively be further developed by SAP. With the Compensation Management and Variable Pay module, SAP offers an extensive solution from SuccessFactors, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

SAP Performance Management is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP Performance Management allows you to define company goals and cascade them to specific organizational units and employees. By implementing a transparent goal management process that aligns your employees with company goals, you are promoting the long-term success of your company.

Managers can evaluate employees and their goal achievement as well as set goals for future periods, thus promoting your employees’ further development. If you are also using SAP Learning Solution, you can plan trainings supporting employees in achieving their goals.

Based on goal achievement, employees can be paid based on their performance using Compensation Management, for example, they can be paid a bonus that is then directly taken into account by Payroll.

SAP Performance Management makes different kinds of evaluations available, such as self-evaluations, peer evaluations and 360-degree assessments. These evaluations are also taken into account when it comes to the regular employee evaluations.

SAP Performance Management will no longer actively be further developed by SAP. SAP offers the powerful SuccessFactors Performance & Goals, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

The CATS timesheet (Cross-Application Time Sheet) is a cross-application tool for recording working times, tasks and amounts and linking them with account assignment elements such as assignments, projects or cost centers. Following approval by the relevant manager, the entries made are available to all integrated components, such as Controlling, Logistics, etc. as well as Time Management or Payroll Accounting.

Since it is an interface tool, using the timesheet necessitates using at least one of the components Time Management, Payroll Accounting, Controlling, Maintenance, Project System, Customer Service or External Services as well. With each integrated component you increase the added value of CATS

Your employees can call up CATS either directly in the SAP system or via an integration with SAP Employee Self Services in your company’s portal.

Via SAP FIORI you can call up the time sheet both on your smartphone or tablet and in a traditional web browser.

We at HCM ADVICE have many years of experience introducing, adapting and extending CATS and are happy to help you optimize CATS for your company. Please see our flyer for more information on how to use CATS in conjunction with process orders or how to make sure that all working hours are distributed among orders:

For even more information simply contact us without obligation.

Since highly sensitive data is stored in your SAP Human Capital Management System, it is important to grant access to authorized staff only.

To implement effective controls SAP provides a powerful authorization concept which allows you to combine individual authorizations and assign them to employees. This can be done manually or automatically on the basis of individually defined rules.

With SAP Authorization Concept you can both authorize your employees to call up specific programs and determine which data they can view (For example, national HR staff should be able to call up only employee data from the relevant country.)

Different kinds of access can be specified (read-only, change, erase, dual control change, etc.) and assigned separately.

Using the structural authorizations, you can also determine which organizational units within your Organizational Structure (based on positions) an employee has access to. In case of staffing changes, employees automatically receive the correct authorizations for their new positions.

With many years of experience, we at HCM ADVICE are happy to support you with planning and implementing the optimal Authorization Concept for a smooth business. If you are interested, please contact us for more information.

SAP FIORI is an ever-expanding apps collection, provided by SAP for coping with numerous tasks in the SAP system. With their advanced design, FIORI Apps emphasize user-friendliness and high productivity.

The FIORI interface is also in the process of becoming the new SAP standard interface. That way, regardless of their technological basis, all SAP programs share the same advanced Look&Feel facilitating your employees’ introduction to new SAP programs.

Your employees can launch SAP FIORI on any browser and thanks to responsive design (adapting to the output device) also use it efficiently on their smartphone or tablet. That way they can complete tasks from anywhere and anytime.

The apps’ user-friendly design and the easy access to FIORI will speed up your processes and as a result, directly reduce your costs.

As entry point to SAP FIORI apps, each employee needs the FIORI launchpad, where all the apps an employee needs are clearly arranged. It allows you to launch any app and complete your tasks with a few clicks.

A few examples from the ever-expanding FIORI apps collection in SAP HCM:

• Apply for and approve absences
• Record, manage and release working times
• View team schedule
• Submit and approve travel requests
• Record travel expenses
• View employee data and teams
• View and manage compensation plans
• View remuneration statements

Apart from the FIORI apps provided by SAP, you also have the option of adapting existing apps to your needs or developing completely new apps fitting your individual requirements.

Our consultants at HCM ADVICE are happy to plan and implement a SAP FIORI apps project for you and/or develop customized apps fitting your specific requirements. Contact us without obligation.

With SAP Employee Self Services (ESS) and Manager Self Services (MSS), your employees can perform numerous HR management processes on their own, significantly unburdening your HR department. SAP ESS/MSS are web-based technologies, allowing our employees and managers to access the offered services from anywhere.

Activities that every employee can execute are mapped in the Employee Self Services. Manager Self Services focusses on typical management activities.

Needless to say, you can also select an optimum set of options for your company, which will be available to your employees and managers in the SAP Employee Self Services and Manager Self Services.

The apps based on SAP FIORI, offered by SAP, represent an alternative to the classic ESS/MSS applications. Like ESS/MSS, SAP FIORI also offers a broad spectrum of apps that can be configured for employees and managers and, thanks to modern design guidelines, are extremely user-friendly and available on all devices. Of course FIORI and ESS/MSS can also be used in combination by integrating the Employee Self Services into the FIORI Launchpad thus enabling the use of the best of both technologies for your company.

With SAP HR Renewal, the Self Service applications receive a new, attractive user interface, thereby becoming more user-friendly and less prone to error.

We would like to show you in detail what options you have when integrating the various SAP components, and what activities you can make available to your employees.

• If your employees are authorized, they can use ESS and MSS to view their personal data (for example address, bank details, or communications data) and perform updates, which your managers can then approve or discard.
• Combined with Time Management, ESS/MSS allows your employees to record working times online, submit leave requests and view an overview of working times and absence quotas. Your managers can either approve or deny the leave requests and also view team absences and attendances.
• In Payroll and Compensation Management, there is an option to display employees’ salary statements directly online and let your employees select their individual compensation plan from those available.
• SAP Event Management, where employees can sign up for events, and SAP Learning Solution, where they can access learning materials directly online, can also be integrated with ESS/MSS. The relevant manager can check these registrations and, if necessary, reject or change them.
• Integrating the SAP E-Recruiting solution with the Self Services offers your employees an internal job portal, where they can directly apply for open positions. Managers can both manage the job postings and contact candidates.
• Shift Planning tasks can also be integrated with ESS/MSS. Employees can list their preferred working times which are then made available to the relevant manager for planning purposes. After planning working times, employees can view the final schedule.
• Travel Management can also be integrated with ESS/MSS, allowing your employees to directly request trips, manage travel budgets and process travel expense records.

Far from complete, this list of ESS & MSS functions gives you only a few examples of the many options you can make available to your employees using ESS & MSS.

Regarding modules that are integrated with ESS/MSS, you can also make reporting options available to your managers.

If you are interested, please contact us for more information.