Employee Profile is a basic repository for employee master data that is delivered with every SAP SuccessFactors installation, regardless of the licensed modules. As soon as Employee Central is used, Employee Profile recedes into the background and is then only relevant from a technical point of view.

Employee Profile is the database for all SuccessFactors modules (if Employee Central is not implemented). Employee Profile is used to save and view data such as the name, department, office location, managers etc. Furthermore, information from the employee’s resume, such as the academic career, professional experience, skills and certifications can also be stored.

In addition to the standard fields in Employee Profile, you have the option to define up to 15 additional fields according to your needs.

Apart from the Master Data Management, Employee Profile also offers you a simple organizational chart and an employee directory, which you can make available to your employees via the web and mobile apps.

If you are interested, please contact us for more information.

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Employee Profile View

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Organizational Chart View

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Employee Central is a state-of-the-art HR management solution in the cloud for the digitalization of your company-wide HR processes. Employee Central supports you in significantly increasing the efficiency of your employee-related processes with comprehensive employee data management, approval workflows, self-service functions and much more.

Master data for all your employees is collected and displayed together in a user profile, where it can be viewed or modified, depending on the relevant authorizations. This means that users can maintain their own personal data themselves or request changes. A separate workflow management enables managers and HR users to easily process or approve these change requests.

Employee Central offers numerous country-specific functionalities. Using Employee Central, you can manage all HR master data in a central location, thereby avoiding double data storage and the resulting extra costs. With its many integration options, Employee Central serves both as a database for the SAP On-Premise module and for ERP and HR systems from other providers. That way all your investments keep their value.

The basic structure of the master data can simply be enhanced or adapted. Thanks to highly adaptable business logic it is possible to validate or even automatically calculate data. The options provided by this tool therefore lead to a high degree of digitization in your HR department.

Employee Central serves as a core element of the Cloud platform, all person-related data is merged centrally via interaction with the SuccessFactors modules, whereby you receive a comprehensive overview of your employees.

Thanks to the supplied People Analytics component it is possible to create detailed evaluations of the database. Analyses can contain complex pivot and statistical methods and be formatted graphically. These reports enable you to make evidence-based decisions, which ultimately has a positive impact on the success of your business.

Employee Central’s intuitive user interface is especially impressive, reducing error rates and significantly raising acceptability among both power users and occasional users.

Like all other SuccessFactors modules, Employee Central is available both via the browser as well as via the SuccessFactors App for smartphones. This means that your employees and your managers can access SuccessFactors from any place, at any time, for example to change data, or request vacation leave. This represents a significant relief in the daily working routine, not only for the HR department, but also for all employees.

With our predefined Employee Central Template by ADVICE, we ensure efficient and rapid implementation.

If you already use SuccessFactors Employee Central, we recommend our app SIMPLERIX org*management. With this app the time required for master data handling is significantly reduced thanks to the efficient management of departments and positions. Please feel free to contact us, without obligation, to receive more detailed information.

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Boost your Employee Central with AI

SAP Joule, the digital assistant with SuccessFactors, makes HR management simpler and more efficient. Joule supports HR teams with administrative tasks and assists employees in their daily work with SAP SuccessFactors. Employees can ask Joule questions directly – about address changes, emergency contacts, phone numbers, e-mail addresses, time and leave requests, or benefits – and receive precise answers instantly. At the same time, Joule helps HR professionals find information faster, initiate processes, or make changes directly in the system. This makes access to important data significantly easier and noticeably improves the overall employee experience.

Your Benefits:

• Direct responses to employee inquiries on HR topics such as time off, benefits, or payroll
• Faster data entry and updates through context-aware AI assistance
• Reduced workload for HR teams and improved service quality
• Increased transparency and better access to relevant information for employees and managers

Ready for the next step in HR digitalization? Contact us without obligation.

With Employee Central Payroll, SAP offers the globally proven SAP Payroll as software-as-a-service in the Cloud. SAP combines the reliability of the most well-known payroll solution with the user-friendliness of a cloud solution, thus offering customers the best of both worlds.

It allows you to do your payroll in more than 40 different countries, in accordance with local regulations and laws. Your payroll specialists use the Payroll Control Center to run payroll, which enables monthly payroll to run entirely via the browser, while your employees receive their wage slips as a self-service directly in Employee Central or in the SuccessFactors app, where they can be viewed at any time.

Customers with Payroll in SAP On-Premise will profit from their employees’ experience with the on-premise Payroll module, even after switching to a cloud-based environment. During the technical conversion from the SAP On-Premise Payroll to the SAP Employee Central Payroll in the Cloud existing customizing settings can largely be re-used, thereby protecting your previously made investments.

It is also possible to connect your existing On-Premise Payroll with Employee Central, so that your master data is managed in SuccessFactors, but payroll still takes place on your local servers.

We at HCM ADVICE are happy to support you with creating and implementing your Payroll in the Cloud to find the optimal solution for your company.

If you are interested, please contact us for more information.

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Boost your EC Payroll with AI

As an HR chatbot, SAP Joule helps employees access their payroll information more easily and transparently. The digital assistant allows users to retrieve their pay statements directly either as a summary including payout amount, date, and gross amount, or in PDF format. Joule can also explain the current pay statement or clarify differences compared to the previous month.

Your Benefits:

• Direct access to pay statements and their PDF versions
• Clear explanations of the current pay statement or month-to-month differences
• Fewer inquiries and increased transparency for employees in the payroll process

Ready for the next step in HR digitalization? Contact us without obligation.

Nowadays, a modern and simple solution for time recording is essential for today’s global, often decentralized workforce and is even expected by many employees. Factors such as: Accuracy, simplicity, and flexibility in time tracking have a major impact on the motivation and productivity of your employees.

With the local and internationally usable SuccessFactors Time Tracking solution, you receive exactly this: A simple yet comprehensive time management system that meets the expectations of the modern workforce. The system allows your employees to enter, check, and update their working hours from anywhere and on any device. Your employees simply enter the working hours into the system, which already knows which working time regulation is valid for the employee. With predefined approval workflows for any time compensation, employees can be confident that they will be paid on time and correctly, and can focus on their work. Furthermore, your managers receive an accurate overview of the working hours of their teams.

Advantages of SuccessFactors Time Tracking at a glance:

• Access at any time, from anywhere, and on any device
• Simplified and intuitive role-specific time entry for employees
• Digital time stamp clock for entering comings and goings, with optional GPS location and multi-lingual support
• Connection to physical terminals for entering time stamps
• Modern, in-time calculation of working hours
• Billing according to legal requirements and individual company requirements
• Transparent workflows for time recording and time compensation
• Improved employee experience
• Control of working hours and minimization of compliance risks
• Flexibility for employees, managers, and administrators
• Accurate and on-time payment with a clear overview of working hours
• Streamlining of time management for higher overall productivity

Contact us, simply and without obligation, for more detailed information.

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Boost your EC Time Tracking with AI

HR assistant SAP Joule makes time tracking smarter and more efficient. Joule helps employees enter, correct, and review their working hours simply through natural language. HR teams benefit from automated alerts about irregularities, faster approvals, and reduced manual workload – freeing up time for what truly matters.

Your Benefits:

• Time entry and absence management supported directly by AI assistance
• Automated reminders and error detection
• Faster processes and less administrative effort for HR
• Greater transparency for employees and managers

Ready for the next step in HR digitalization? Contact us without obligation.

SAP Employee Central Service Center is an advanced tool for your internal HR Shared Service Center. It serves as the central point of contact for all employees with HR-related questions. Employees can access the Service Center from anywhere in SuccessFactors. It offers contextually prepared information to answer most questions by resorting directly to your company’s knowledge base.

If your employees don’t find the answer in the Service Center’s knowledge base, they can create tickets which are then forwarded to the relevant department. Employees can trace their tickets and are notified as soon as their ticket’s status has changed.

Furthermore, your employees can start a discussion with a personnel administrator directly via the Service Center, to receive uncomplicated and efficient help.

For HR service representatives the Employee Central Service Center provides extensive functions for solving tickets efficiently and quickly. For example, an overview of similar tickets in the system, numerous mail templates and checklists, ensuring that an employee is getting the level of support needed.

The Employee Central Service Center features an intuitive user interface, making it as easy as possible for your employees to contact the relevant specialist department and and furthering satisfaction within the workforce.

If you are interested, please contact us for more information.

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SuccessFactors Recruiting provides your company with a tool which optimally supports all steps in the recruiting process. You can create requirement profiles for open positions, structure the application process accordingly, create actual job offers and post them directly from SuccessFactors to job platforms, get your applications from different sources (social media, staff consultants, online applications, …) and manage job interviews with your integrated Outlook calendar.

SuccessFactors Recruiting offers more than just application management, using its patented methodology to ensure that you reach the right candidate at the right time and with the right message. That way you build long-term relationships with interesting candidates and can always resort to an applicant pool to fill open positions.

Using state-of-the-art technology, the integrated marketing platform allows for employer branding to attract talented candidates to your company. That way you also capture the interest of passive candidates and attract them to your company and can plan extensive recruitment campaigns to attract new talents.

Using comprehensive assessments, you can at all times monitor which channels and strategies yield the best results and thus optimally use your recruiting budget.

If you already use SuccessFactors Recruiting, we recommend our app SIMPLERIX quick*apply. With this app you can bring top talents to your company with quick and easy applications with just one click of the mouse. Contact us, simply and without obligation, for more detailed information.

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Boost your Recruiting with AI

SAP Joule, the integrated HR chatbot within SAP SuccessFactors, makes recruiting simpler and smarter. Joule supports candidates and recruiting teams throughout key steps of the hiring process.
Candidates can use Joule to access their saved jobs, job alerts, open applications, or their candidate profile – receiving the information they need instantly. At the same time, the digital assistant helps recruiters review and approve job requisitions or job offers and even submit interview feedback directly through Joule. This makes recruiting processes more transparent, structured, and centrally managed within SAP SuccessFactors Recruiting.

Your Benefits:

• Direct access to saved jobs, job alerts, open applications, and personal candidate profile for candidates
• Faster processes by reviewing and approving job requisitions and job offers directly via Joule
• Support in interview processes by enabling interview feedback submission through the assistant
• Improved transparency of open requisitions and career opportunities for employees and managers

Ready for the next step in HR digitalization? Contact us without obligation.

SmartRecruiters for SAP SuccessFactors is a modern, AI‑powered recruiting solution that helps companies quickly and strategically find talent. The solution combines intelligent candidate sourcing, automated workflows, and a user‑friendly interface, enabling efficient processing of applications and ensuring a consistently professional candidate experience.

With SmartRecruiters, you can reach qualified talent through optimized job postings, personalized communication, and dynamic career pages. Automated communication and AI‑driven recommendations help identify suitable candidates faster and noticeably accelerate recruiting processes.

Thanks to the integration with SAP SuccessFactors, all information is available centrally, enabling more informed decision‑making and better‑aligned workflows. At the same time, data‑driven insights provide a clear overview of the effectiveness of your recruiting activities and support the efficient use of the recruiting budget.

Find more information about SAP’s acquisition of SmartRecruiters here. If you have any further questions, we are happy to assist you. Feel free to contact us.

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SmartRecruiters homepage

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The AI assistant Winston supports all phases of the recruitment process

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Simplified scheduling through “Auto Self‑Schedule”

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SmartRecruiters 4 (Candidate Portal)

The candidate portal provides an overview of applicants

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SmartRecruiters 5 (DocuSign)

Creating, sending, and signing employment contracts is easier than ever with SmartRecruiters and DocuSign

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In the modern working world, staff retention and the planning of efficient staff assignments start before the actual hiring. It is crucial to begin integrating new employees before they even start. The SAP SuccessFactors module Onboarding supports you in this process, providing you with all the tools necessary.

SuccessFactors Onboarding allows you to implement an ongoing onboarding process, including your HR department, the managers in charge and the new employee. Already before starting work, your new employee can access relevant information and establish contact with your company’s key figures. That way a major part of the formalities and the paperwork can be completed before the new employee starts work and he/she can introduce him/herself to his/her colleagues, which makes the whole process of joining a new company easier. When starting work, all necessary tools are already available for the employee having attended many onboarding workshops and his/her enrollment plan (possibly integrated with Learning) has already been determined.

This enables employees to start more quickly and identify with the company’s goals (possibly integrated with Performance & Goals). Using Onboarding, you can avoid employees suddenly changing their minds, shortly before or after they start work. In addition, rapid deployment of new staff saves you a lot of money.

If you are interested, please contact us for more information.

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Boost your Onboarding with AI

With SAP Joule, the integrated HR chatbot in SAP SuccessFactors, you can make the onboarding experience for new employees more efficient and structured. Joule supports HR teams and new colleagues throughout the entire onboarding process. HR professionals can use Joule to quickly view and complete their assigned onboarding tasks, as well as assign a buddy to new employees. At the same time, the digital assistant guides new hires directly to their personal onboarding checklist and key resources, ensuring a clear and transparent start at the company. HR teams can also access pending offboarding tasks and manage them efficiently.

Your Benefits:

• Clear overview and completion of assigned onboarding tasks directly via the digital assistant
• Quick and easy assignment of a buddy for new employees
• Transparent access to onboarding steps and relevant resources for new joiners
• Support for HR through easy visibility of pending offboarding tasks

Ready for the next step in HR digitalization? Contact us without obligation.

SuccessFactors Learning allows you to continue to train your employees and manage all trainings in one central location. You can create online trainings, face-to-face trainings or blended learning trainings and either offer them in the online catalogs or automatically assign them to employees.

After a training, you have the option of administering tests. If they pass, employees can directly print their certificates. Training participants get to fill out evaluations, providing you with a good overview of your trainings so that you can quickly see what needs to change or be improved.

Using curricula and programs you create more comprehensive trainings, assigning them to your employees to make them familiar with more complex topics.

Using their own interfaces trainers can keep attendance in their courses and also make comments about individual participants.

Managers can assign necessary courses to their employees and can view and also evaluate training data.

Besides your employees, you can also add external users, such as your customers or partners, to SuccessFactors Learning and have them attend special trainings (for new products, uses of marketing materials, etc.).

If you are using Performance & Goals or Career Development Planning, you can create an interface between your employees’ defined development goals and trainings in SuccessFactors Learning.

If you are also using Work Zone, you company will get a high added value as Work Zone allows us to support social learning. Course participants get invited to specific Work Zone groups, where they can talk about the course and get extra materials.

With SAP Learning Marketplace, SAP combines the features of SuccessFactors Learning and Hybris, its leading e-commerce platform, and thus allows you to offer your trainings through a web shop. That way you can make product or safety trainings available to your customers and partners and also, by selling trainings, increase company sales. Using SAP Hybris, SAP Learning Marketplace supports all standard methods of payment and also allows for the management of discounts and vouchers.

The implementation is fast and uncomplicated with our own ADVICE SF Learning Template. If you are interested, please contact us for more information.

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Boost your Learning with AI

SAP Joule, the integrated HR assistant in SuccessFactors, makes learning a strategic driver of employee development. Joule supports employees in their daily use of SAP SuccessFactors Learning. They can ask Joule directly which mandatory courses have been assigned to them, which trainings are due or overdue, and receive precise answers instantly. At the same time, the digital assistant helps learning administrators review internal and external training requests, approve class registrations, and release course completions with or without e-signature verification. As a result, learning processes become more transparent, faster, and centrally managed within SAP SuccessFactors.

Your Benefits:

• Immediate visibility of mandatory learning items and upcoming or overdue trainings via the digital assistant
• Fast approval of internal training requests, class bookings, and external learning applications
• Efficient release of course completions including e-signature verification when required
• AI-supported assistance for learning administrators through clear, streamlined approval workflows

Ready for the next step in HR digitalization? Contact us without obligation.

With SAP Work Zone you can increase the productivity throughout your company with centralized access to all important business tools, apps, and data. For your employees this means: it will become easier to work independently.

More efficient workflows are possible thanks to the option of configuring personal work areas and work areas for teams and projects. Step-by-step instructions for the fast identification of the right experts in the company, or quickly finding information, make it possible to complete complex tasks without having to call on external support. Employees can use the chat and share functions to communicate on their own terms and share important information and experiences.

As a communication platform, Work Zone supports you in comprehensive processes such as in recruiting and onboarding. Processes are simplified and new employees are integrated into the company more quickly through joint exchange and transfer of experience. In the context of training courses, the cooperation of the participants is strengthened and the definition of tasks by teachers simplified.

Contact us, without obligation, to receive more detailed information.

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SuccessFactors Performance & Goals helps you make your company a success by increasing your employees’ commitment, productivity and efficiency.

SuccessFactors allows you to align your employees’ goals with those of your company and to create a culture that encourages ongoing and objective evaluations.

SuccessFactors Goal Management supports you in defining company goals and cascading them to individual employees. In this way employees get a better understanding of how their work affects the company as a whole. As a result, they identify with the company more strongly, which directly affects their motivation.

For defining their goals, managers can make use of a comprehensive goal library created according to SMART criteria (Specific, Measurable, Attainable, Realistic, Timely). Managers can create their own goals as well, supported by the SMART wizard to make sure they fulfil all SMART criteria.

Monitoring your goals via dashboards and evaluations allows you to take timely measures if goal achievement is jeopardised.

You can create interfaces between defined goals and trainings in SuccessFactors Learning to support your employees in achieving their goals.

SuccessFactors Performance Management provides you with modern tools for ongoing evaluation. Ongoing feedback lets your employees know where they stand and how they can improve.

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Meetings with employees are supported by workflows with the people involved submitting evaluations. Scheduling and having personal meetings is also supported by Performance & Goals. This happens via prepared text modules, an immediate scan checking the suitability of your own texts and an easy user interface allowing you to make entries directly into the system while the meeting is still in progress.

To avoid inconsistencies when it comes to different superiors’ evaluations, Performance & Goals provides an effective calibration tool allowing you to compare different evaluations and make them more objective. You can use various matrices to view the classification of your employees as low and high performers and potentials. Furthermore, you can determine the probability of your employees leaving the company, and the effects this would have.

Performance Management also offers an evaluation of employees‘ competencies for performance reviews. You define the competencies yourself, which means SAP SuccessFactors an option for evaluating role-specific or company-wide competencies. Performance Management thereby enables an evaluation of the employee beyond the boundaries of goal achievement, and illustrates how employees have integrated themselves into both their current position and the company overall.

If you also use Compensation Management and Variable Pay, you can make premium payments conditional upon goal achievement, promoting a success-oriented corporate culture.

Boost your Performance & Goals with AI

A successful performance strategy starts with clear goals and the right support. SAP Joule provides a digital AI assistant that supports employees and managers across all steps related to goals, feedback, and performance evaluation. Users can view, update, and comment on performance goals, as well as organize them into team goals. Joule also simplifies the creation of activities, the process of giving and requesting feedback, and the ability to view all received responses. Managers additionally benefit from quick access to performance and 360-review forms, helping them stay on top of their team’s development.

Your Benefits:

• Support for viewing, updating, and commenting on performance goals through the digital assistant
• Fast creation and organization of individual and team goals directly within SAP SuccessFactors
• Efficient feedback processes: give feedback, request feedback, and view all responses in one place
• Better visibility for managers through access to performance review forms and team overviews

Ready for the next step in HR digitalization? Contact us without obligation.

360-degree-feedback is a valuable complement to traditional feedback processes via personal meetings. While traditional feedback processes often only reflect the views of the employee’s direct manager, 360-degree-feedback involves everyone who is in contact with the employee being evaluated. This includes superiors and colleagues but also suppliers, partners and customers. The opportunity to give anonymous feedback also promotes openness between the people carrying out the evaluation.

These different perspectives can give you and your employees a better, more comprehensive view, which can then be used for defining goals and creating trainings.

If you are interested, please contact us for more information.

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In nearly all companies, employee salaries are major cost items. In addition, the compensation process is often challenging for human resource development or HR controlling.

Using SuccessFactors Compensation Management and Variable Pay you ensure that these expenses optimally affect your company.

Via an intuitive user interface, you control your employees‘ base salary and all variable salary components in Compensation Management and, with Variable Pay, you can implement various compensation packages such as bonus payments or share packages. You can automatically calculate base salary increases depending on various factors such as performance evaluation, awards, rank or pay grade, and release these on a workflow-related basis. Even global compensation programs can be simply implemented with Compensation Management and Variable Pay.

Pay your employees according to their performance, thus motivating everyone to perform at their highest level. SuccessFactors Compensation Management and Variable Pay offers the fully automatic integration of the achievement of targets in Performance & Goals and, with the help of various evaluations, visual presentations and comparisons, you can make decisions on variable salary components objectively and based on facts.

Ongoing bonus models can be adapted to company success facilitating accessible bonus reports for your managers and employees. That way calculations get easier for everyone involved.

Gain transparency and control over costs and ensure that the compensation budget is met, thanks to integrated checks.

Via standardized interfaces this data can be automatically integrated into your payroll accounting system (SAP HCM Payroll, SuccessFactors Employee Central Payroll) or the accounting systems of other providers.

If you are interested, please contact us for more information.

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Boost your Compensation with AI

SAP Joule, the integrated HR assistant in SuccessFactors, makes compensation management smarter, more transparent, and more efficient. Joule supports managers by helping them quickly create or approve spot awards and simplifies access to compensation forms. Employees can also view their award balance at any time, giving them greater transparency around their recognitions.

Your Benefits:

• AI-supported assistance for spot awards and compensation processes
• Transparent overview for employees of their available awards
• Faster decisions and reduced manual effort for managers

Ready for the next step in HR digitalization? Contact us without obligation.

Your company’s greatest talents will always strive to advance their careers. Via SuccessFactors Career Development Planning you can encourage your employees to realize their full potential, displaying career paths they could take.

Based on their competencies employees can determine suitable positions and figure out which competencies they still need to develop for the next step in their career.

You create development goals for your employees integrating company needs and employee preferences to ensure optimal further development. Apart from the goals they co-defined with their manager, employees can also set their own goals, supposed to facilitate employees’ reaching their overall career goals. The defined goals can be linked to courses in SuccessFactors Learning so that your employees can take concrete steps towards reaching their goals.

Boost your Career Development Planning with AI

With SAP Joule, the digital assistant in SuccessFactors, career and succession planning become simpler and more transparent. The AI assistant helps employees and managers view, edit, comment on, or create new development goals. Current and target roles including the associated skills and attributes can also be accessed directly. Mentoring processes are equally streamlined: mentors can approve or decline mentoring requests, while users can view, edit, or enroll in mentoring programs. Managers can additionally review and approve talent pool nominations directly through Joule.

Your Benefits:

• Fast and efficient handling of development goals.
• Clear visibility into current and target roles, including required skills.
• Simplified mentoring processes, including approvals.
• Direct access to succession views and talent pool approval workflows.

Ready for the next step in HR digitalization? Contact us without obligation.

Due to demographic changes, it is becoming increasingly difficult to have employees with the right qualifications available at the right moment. SuccessFactors Succession Planning supports you in promoting and developing employee potential in a targeted way so as to prevent shortages in qualified employees.

Via Succession Planning you determine the qualifications necessary for key positions in your company, search for suitable internal successors and promote suitable candidates to prepare them for the new tasks. You add suitable employees to talent pools and then promote them with special offers to optimally develop your future executives.

The career paths and positions requirements defined in Career Development Planning allow you to optimize your succession management. With your employees you figure out a plan paving their way to the position they desire.

Via a special successions organization chart you can view all developments along the organizational structure at all times.

If you are interested, please contact us for more information.

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SAP Organizational Management facilitates producing, collecting and managing all data pertaining to the organizational structure in a single, centralized location. Other modules use this database for numerous functions, such as defining workflows, assigning roles and permissions in the organization or assigning superiors. SAP Organizational Management prevents redundant data storage in other SAP modules’ organizational charts.

In SAP Organizational Management, you manage your organizational units, positions and people, assign management positions and transfer persons from one organizational unit to another.

In SAP Organizational Management, for planning and optimizing further restructuring, you can create and analyze various notional organizational structures in addition to the actual organizational structure.

Integrating SAP Organizational Management with SAP SuccessFactors allows you to provide your employees with a graphic of the organizational structure.

If you are interested, please contact us for more information.

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SAP HCM Organizational Structure in SuccessFactors

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SAP HR Master Data management allows you to collect all relevant HR data in a centralized location and provide it to other modules. You complete all HR related workflows, such as an employee’s marriage or salary adjustments, and analyze the data according to your specific needs.

International companies will benefit from the many country-specific versions provided by SAP, which allow them to maintain data relating to a country’s legal provisions in the designated data fields.

With HR master data management, you can manage your international employees and expats as well as staff deployment activities. The integration with payroll ensures that you run expatriate payrolls correctly and prevents the double counting of taxes and other duties.

Integrating HR Master Data management with SAP Employee Self Services (SAP ESS) or SAP FIORI launchpad allows you to delegate various HR administration tasks, such as address changes, directly to your employees, unburdening your HR department.

In addition to the classic SAP HR Master Data management, SAP also offers the SuccesFactors module Employee Central, which is completely cloud-based, for the digitalization of the many structures and processes in the HR department or international HR department (either alternatively or supplementary).

SAP SuccessFactors allows you to make master data available to your employees so that they can view and analyze it. You also have the option of selecting which data should be available according to the employee’s positions. Being able to access data at all times, employees and especially managers can thus make better decisions.

If you are interested, please contact us for more information.

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SAP HCM HR master data with SAP FIORI interface

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Future cost planning is an essential element of every successful company. Budget drafts at all levels of the company are necessary to be well prepared for the coming periods and to be alerted in time if planning is too far removed from reality.

SAP HR Cost Planning allows you to manage your personnel costs and simulate these for future months. It takes into account various factors, including the planned compensation for planned items, past and simulated payroll results (incl. tax or social security costs), but also planned pay scale reclassifications.

You therefore have constant access to an extensive overview of the actual situation in your company, and can compare this with various fictitious scenarios. This enables you to quantify optimization potential and prepare in advance for company restructuring and the accompanying cost changes this will bring about, as well as make appropriate decisions.

The results of HR Cost Planning can be transferred into other important SAP modules, such as Financial Accounting, Controlling and the SAP Business Warehouse.

For easy implementation of SAP HR Cost Planning, we at HCM ADVICE have created a template, allowing us to implement efficient HR cost planning with a web-based planning interface in your company.

As a cloud-based alternative to HR Cost Planning, SAP offers the SAP Analytics Cloud for Planning (SAC for Planning), which can be integrated in your SAP HCM system via standardized interfaces.

If you are interested, please contact us for more information.

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Creating a new position in the HCM ADVICE HR Cost Planning template (Detail)

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Creating a position in the HCM ADVICE HR Cost Planning template

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SAP Shift Planning enables your company to carry out work scheduling that takes into account your employees’ qualifications (SAP Qualification Management). In addition, you can manage on-call duty arrangements and assign employees to specific task forces and working groups, such as relieve and repair crews.

SAP Shift Planning allows you to both analyze, manage and optimize current workforce deployment and monitor as well as simulate future HR needs so that you are well prepared to react to changes. You can both analyze existing qualifications revealing your employees’ hidden potential and point out in time that additional qualifications need to be obtained, either through further trainings (SAP Learning Solution, SuccessFactors Learning) or recruiting (SAP Recruiting, SuccessFactors Recruiting).

If shift planning is integrated in SAP Employee Self Services (SAP ESS), your employees can view their current schedules and request changes based on their personal availability and preferences, which will then be sent to the responsible manager for approval. Eliminating the need for many time-consuming interviews and discussions, this automatism greatly unburdens managers and shift leaders.

If you are interested, please contact us for more information.

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Target plan overview

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Target plan entry

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SAP Time Management includes all the functions your company needs to record and analyze working time. In addition, you can manage employee attendances and absences and make the data available to other modules, especially SAP Payroll.

SAP Time Management supports both positive (recording all attendances and absences) and negative (recording deviations from the work schedule) time management and enables you to create shift schedules based on your specific needs and according to legal regulations. Your employees have many options for recording their times, such as standardized integration in terminal systems, SAP Employee Self Services (SAP ESS) and SAP Cross Application Time Sheet (SAP CATS) or SAP FIORI apps on the smartphone. SAP Time Evaluation automatically generates increases and reductions, making all relevant data directly available to SAP Payroll and other modules.

In SAP Time Management, you can create different absence and attendance types for your employees, such as vacation or professional development time, and automatically assign them to eligible employees. Employees can enter their leave requests directly into the system (or using SAP ESS or mobile SAP FIORI apps) and send these to their superiors for approval.

Integration into SAP ESS means that your employees have the option of independently viewing their time statements or entering the afore-mentioned leave requests.

As a time management system in the Cloud, SAP offers the SuccessFactors Time Tracking module. This can be seamlessly integrated into both the SuccessFactors Employee Central module and Employee Central Payroll in SAP HCM.

If you are interested, please contact us for more information.

Personalzeitwirtschaft 1

Clock-in/clock-out for fast input of times

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Personalzeitwirtschaft 2

Manual input of times

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Personalzeitwirtschaft 3

Team calendar

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Personalzeitwirtschaft 4

Entry of project times

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One of the most important parts of human resources is the payroll department. Because of the many legal regulations and various special cases occurring among employees, payroll can be very complex.

Combined with other HR modules, SAP Payroll enables you to efficiently manage all payroll-related tasks. Already its standard version allows you to take care of nearly all your company’s requirements, such as off-cycle payroll, analyzing time data, seizures or year-end jobs in a highly automated manner. HCM ADVICE can adapt these standard solutions to your specific requirements enabling you to view and manage any conceivable payroll scenario.

SAP Payroll is available in many country-specific versions, which include local legal regulations and are adapted to legal changes yearly. This keeps you up-to-date on legislation, ensuring correct payroll accounting.

Integration with HR Master Data ensures that it is smoothly integrated into your calculations. When, for example, a child is born, the correct allowances are generated automatically, without the need for manual HR intervention.

Integration with Time Management means that you can run payroll for your employees, accurate to the hour and including hours, allowances, absences, and periods of sickness.

SAP Payroll is also integrated with Finance Management, allowing for seamless payment processing.

If your company uses SuccessFactors Employee Central, SAP Employee Self Services (SAP ESS) or SAP FIORI, you can use these options to directly provide your employees with their wage slips and also provide insight into other important information.

Ongoing payroll data storage ensures high data quality. In case revisions are necessary, the needed data is readily available at all times.

The Payroll Control Center (SAP PCC) allows you to manage SAP Payroll via an innovative web interface supporting you with initial data integrity checks, workflow-oriented payroll graphs and many other tools. PCC allows you to manage payroll both via your On-Premise SAP HCM and as cloud-based service in data centers hosted by SAP. Integration with SuccessFactors Employee Central and the Payroll Control Center means that you can manage payroll directly in SucccessFactors and administer all payroll data in the Employee Central.

If you are interested, please contact us for more information.

Payroll Control Center

Carrying out a payroll run in new Payroll Control Center

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Auswertung im Payroll Control Center

A payroll evaluation in the new Payroll Control Center

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Abrechnungs-Detailansicht im neuen Payroll Control Center

A detailed view of a payroll run in the new Payroll Control Center

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Abrechnungsergebnisse dargestellt in der SAP FIORI Oberfläche

Payroll results in the SAP FIORI interface

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The SAP Incentive Wages component enables you to pay your employees based on their performance. SAP supports the following forms of payment: time wage (employees are paid on the basis of the time they have worked), premium wage (a performance-related, variable premium is added to the standard wage), and piecework wage (employees are paid for each unit produced or action performed). Incentive wages can be used for both individual employees and groups, for example a production line.

In order to collect the data needed for calculating the incentive wage, it is necessary to create an interface between the SAP Logistic module and the PDC (Plant Data Collection) terminals.

SAP Incentive Wages is integrated into the SAP Payroll and SAP Time Management components, which can use Incentive Wages data to determine various balances and employee payments.

If you are interested, please contact us for more information.

HRForms by Adobe is the next generation of SAP Smart Forms and SAPscript. The new PDF-based print forms can be easily combined with the SAP Netweaver technology platform, thanks to decades of intensive cooperation between SAP and Adobe. With this new technology, HRForms by Adobe enables the simplest structuring method for data output or entry to date, with a layout that is both clear and easy to understand.

Regardless of whether it is a remuneration statement or a time sheet, HRForms, with extensive, advanced, and complex new features (e.g. enhanced layout options or support of script languages) always offers the option of creating an attractive and modern-looking form, compared with the old alternative, which also meets your technical requirements at the same time.

The use of PDF forms in electronic business processes in the SAP environment has opened up unimagined scalability and integration possibilities due to the widespread use of Adobe Reader. Using Adobe Reader, an e-mail program, and/or a web browser, a created HRForm can be easily opened, edited, and redistributed at any time.

For years HCM ADVICE has specialized in the introduction, adaptation, and enhancement of customer-specific remuneration statements and time sheets. With our knowledge and experience in both Adobe LiveCycle Designer and the SAP environment, we will be happy to help you design the remuneration statement completely according to your needs, from functionality to layout. Contact us simply and without obligation for more information.

Below you will find an example:

Adobe HRForms 1

Example of a remuneration statement

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Adobe HRForms 2

Example of a remuneration statement

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SAP E-Recruiting is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP E-Recruiting offers your company all the tools necessary for selecting, placing, developing, and retaining new employees. Entirely web-based, E-Recruiting can be accessed at any time.

SAP E-Recruiting allows you to manage applications, keep in touch with candidates and build talent pools from which to choose possible employees. Talent pools also ensure that potential successors for key positions are available, thus helping to keep your company running smoothly.

SAP E-Recruiting offers you an online job portal, which you can integrate into your homepage to facilitate future employees’ application process. Application data is transferred to SAP and made available to those responsible. They can automatically screen applications and use the tool to directly contact suitable applicants.

If your company is also using SAP Organizational Management, vacant positions listed there can be directly added to the recruiting process.

When an applicant is hired, the integration with the SAP HR Administration allows you to add applicant data directly to Employee Master Data Management, without the need for entering the same data twice.

If your company is using SAP Employee Self Services, you can make an in-house internal application portal available to your employees where they can apply for positions and view their application’s status at all times.

SAP E-Recruiting is based on traditional SAP Recruiting which is similar in scope but not web-based. HCM ADVICE also provides support for all questions related to traditional SAP Recruiting.

SAP E-Recruiting will no longer actively be further developed by SAP. SAP offers the comprehensive Recruiting solution from SAP SuccessFactors, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

Übersicht zu Bewerber im SAP E-Recruiting

Applicant profile overview in SAP e-Recruiting

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The SAP Learning Solution (SAP LSO) is a module of SAP HCM On-Premise Suite that is currently being phased out. While the module is currently still in maintenance by SAP, the LSO will no longer actively be further developed. SAP offers two modern alternatives for the successful management of your company-wide advance training in its portfolio. On one hand, SuccessFactors Learning, which is part of the SuccessFactors HCM Suite and, on the other hand, SAP Litmos, which, with its short implementation time and integrated authoring tools, is particularly suitable for small and medium-sized companies.

Today professional development and employees’ life-long learning are key to a company’s success. To meet these challenges, SAP offers the Learning Solution component providing support with any tasks related to learning management.

SAP Learning Solution (SAP LSO) is based on SAP Event Management but also offers online trainings and e-learning, in addition to face-to-face trainings.

SAP Learning Solution offers a learning management system to create and manage trainings, a content management system to store and manage learning content and tests and a learning portal allowing your employees to access all contents. On the learning portal, employees can search the trainings that are being offered and register for them.

If your company uses SAP Employee Self Services, it can be seamlessly integrated with the learning portal.

Via integration with the SAP Qualification Management, employees can compare their qualifications with those of the positions being offered and thus choose and register for relevant trainings.

If you are interested, please contact us for more information.

SAP Succession Planning is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP Succession Planning allows you to create job profiles and succession plans, ensuring that critical key positions can be staffed at all times.

Succession Planning is based on the concept of jobs and positions and only realizes its added value in combination with SAP Organizational Management, which it complements. If new positions are created in Organizational Management, Succession Planning facilitates a timely response, thus ensuring that you find the ideal candidate. In case you cannot find a suitable internal candidate, you can use SAP E-Recruiting or SuccessFactors Recruiting to find external candidates.

Via integration with SAP Qualification Management, you can match positions with potential successors in regard to qualification requirements and profiles and assign employees to trainings in SAP Learning Solution in order for them to develop the necessary qualifications in time.

SAP Succession Planning will no longer actively be further developed by SAP. SAP offers the extensive Succession solution from SuccessFactors, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

SAP Qualification Management facilitates creating and managing a qualifications catalog suitable for your company. Individual qualifications can be fine-tuned by means of proficiency scales, thus allowing you to define specific levels of mastery.

Qualifications Management allows you to look for employees with specific qualifications, compare different employees and thus find the ideal candidate for a specific task.

The Qualifications catalog can be integrated into other SAP HCM components, for example:

• After creating qualification profiles in Organizational Management, you can then match them with employees’ qualifications or search for a suitable candidate for the position.
• Via trainings in Learning Solution, newly acquired qualifications can automatically be assigned to employees.
• In SuccessFactors Learning, you can also use an integration scenario to transfer newly acquired qualifications into your SAP HCM On-Premise solution for further use.
• In Shift Planning, you can use qualifications to assign employees task or shifts that match their qualifications.
• In E-Recruiting, you can evaluate candidates based on the qualifications required for the position to be filled.
• And much more …

If you are interested, please contact us for more information.

SAP Compensation Management is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP Compensation Management allows you to plan and manage your compensation strategy, thus staying ahead of the competition when it comes to finding the best employees.

In combination with SAP Organizational Management, SAP Compensation Management allows you create budgets for your organizational units; those responsible can then make payments to employees.

Compensation Management allows you to analyze your compensation strategy and compare it with external benchmark data to make sure that you stay ahead of the competition.

In addition, Compensation Management allows you to manage employee participation and to assign dividends either manually or automatically.

Via the integration with HR Master Data, payments are directly transferred from an employee’s compensation plan and automatically taken into account by Payroll.

SAP Employee Self Services makes it possible for your employees to independently view their compensation plans. In addition, employees can choose possible participation options according to criteria defined by themselves.

SAP Compensation Management will no longer actively be further developed by SAP. With the Compensation Management and Variable Pay module, SAP offers an extensive solution from SuccessFactors, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

SAP Performance Management is a module of SAP HCM On-Premise Suite that is currently being phased out. SAP Performance Management allows you to define company goals and cascade them to specific organizational units and employees. By implementing a transparent goal management process that aligns your employees with company goals, you are promoting the long-term success of your company.

Managers can evaluate employees and their goal achievement as well as set goals for future periods, thus promoting your employees’ further development. If you are also using SAP Learning Solution, you can plan trainings supporting employees in achieving their goals.

Based on goal achievement, employees can be paid based on their performance using Compensation Management, for example, they can be paid a bonus that is then directly taken into account by Payroll.

SAP Performance Management makes different kinds of evaluations available, such as self-evaluations, peer evaluations and 360-degree assessments. These evaluations are also taken into account when it comes to the regular employee evaluations.

SAP Performance Management will no longer actively be further developed by SAP. SAP offers the powerful SuccessFactors Performance & Goals, which is provided completely in the Cloud and can be integrated into your SAP HCM On-Premise or Cloud systems via standard interfaces.

If you are interested, please contact us for more information.

The CATS timesheet (Cross-Application Time Sheet) is a cross-application tool for recording working times, tasks and amounts and linking them with account assignment elements such as assignments, projects or cost centers. Following approval by the relevant manager, the entries made are available to all integrated components, such as Controlling, Logistics, etc. as well as Time Management or Payroll Accounting.

Since it is an interface tool, using the timesheet necessitates using at least one of the components Time Management, Payroll Accounting, Controlling, Maintenance, Project System, Customer Service or External Services as well. With each integrated component you increase the added value of CATS

Your employees can call up CATS either directly in the SAP system or via an integration with SAP Employee Self Services in your company’s portal.

Via SAP FIORI you can call up the time sheet both on your smartphone or tablet and in a traditional web browser.

We at HCM ADVICE have many years of experience introducing, adapting and extending CATS and are happy to help you optimize CATS for your company. Please see our flyer for more information on how to use CATS in conjunction with process orders or how to make sure that all working hours are distributed among orders:

For even more information simply contact us without obligation.

CATS Fiori Desktop-Version

Time record in CATS on FIORI desktop interface

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Zeiterfassung in CATS mit Oberfläche SAP FIORI

New time record in SAP FIORI

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CATS Fiori Tablet Oberfläche

Time recording in CATS using the FIORI tablet interface

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Zeiterfassung in CATS mit Oberfläche HR Renewal

Time recording in CATS using the HR Renewal interface

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Since highly sensitive data is stored in your SAP Human Capital Management System, it is important to grant access to authorized staff only.

To implement effective controls SAP provides a powerful authorization concept which allows you to combine individual authorizations and assign them to employees. This can be done manually or automatically on the basis of individually defined rules.

With SAP Authorization Concept you can both authorize your employees to call up specific programs and determine which data they can view (For example, national HR staff should be able to call up only employee data from the relevant country.)

Different kinds of access can be specified (read-only, change, erase, dual control change, etc.) and assigned separately.

Using the structural authorizations, you can also determine which organizational units within your Organizational Structure (based on positions) an employee has access to. In case of staffing changes, employees automatically receive the correct authorizations for their new positions.

With many years of experience, we at HCM ADVICE are happy to support you with planning and implementing the optimal Authorization Concept for a smooth business. If you are interested, please contact us for more information.

SAP FIORI is an ever-expanding apps collection, provided by SAP for coping with numerous tasks in the SAP system. With their advanced design, FIORI Apps emphasize user-friendliness and high productivity.

The FIORI interface is also in the process of becoming the new SAP standard interface. That way, regardless of their technological basis, all SAP programs share the same advanced Look&Feel facilitating your employees’ introduction to new SAP programs.

Your employees can launch SAP FIORI on any browser and thanks to responsive design (adapting to the output device) also use it efficiently on their smartphone or tablet. That way they can complete tasks from anywhere and anytime.

The apps’ user-friendly design and the easy access to FIORI will speed up your processes and as a result, directly reduce your costs.

As entry point to SAP FIORI apps, each employee needs the FIORI launchpad, where all the apps an employee needs are clearly arranged. It allows you to launch any app and complete your tasks with a few clicks.

A few examples from the ever-expanding FIORI apps collection in SAP HCM:

• Apply for and approve absences
• Record, manage and release working times
• View team schedule
• Submit and approve travel requests
• Record travel expenses
• View employee data and teams
• View and manage compensation plans
• View remuneration statements

Apart from the FIORI apps provided by SAP, you also have the option of adapting existing apps to your needs or developing completely new apps fitting your individual requirements.

Our consultants at HCM ADVICE are happy to plan and implement a SAP FIORI apps project for you and/or develop customized apps fitting your specific requirements. Contact us without obligation.

Launchpad

Employee view of his apps on the SAP FIORI launchpad

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Urlaubsgenehmigung

Expense approval in SAP FIORI “My Inbox” app

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With SAP Employee Self Services (ESS) and Manager Self Services (MSS), your employees can perform numerous HR management processes on their own, significantly unburdening your HR department. SAP ESS/MSS are web-based technologies, allowing our employees and managers to access the offered services from anywhere.

Activities that every employee can execute are mapped in the Employee Self Services. Manager Self Services focusses on typical management activities.

Needless to say, you can also select an optimum set of options for your company, which will be available to your employees and managers in the SAP Employee Self Services and Manager Self Services.

The apps based on SAP FIORI, offered by SAP, represent an alternative to the classic ESS/MSS applications. Like ESS/MSS, SAP FIORI also offers a broad spectrum of apps that can be configured for employees and managers and, thanks to modern design guidelines, are extremely user-friendly and available on all devices. Of course FIORI and ESS/MSS can also be used in combination by integrating the Employee Self Services into the FIORI Launchpad thus enabling the use of the best of both technologies for your company.

With SAP HR Renewal, the Self Service applications receive a new, attractive user interface, thereby becoming more user-friendly and less prone to error.

We would like to show you in detail what options you have when integrating the various SAP components, and what activities you can make available to your employees.

• If your employees are authorized, they can use ESS and MSS to view their personal data (for example address, bank details, or communications data) and perform updates, which your managers can then approve or discard.
• Combined with Time Management, ESS/MSS allows your employees to record working times online, submit leave requests and view an overview of working times and absence quotas. Your managers can either approve or deny the leave requests and also view team absences and attendances.
• In Payroll and Compensation Management, there is an option to display employees’ salary statements directly online and let your employees select their individual compensation plan from those available.
• SAP Event Management, where employees can sign up for events, and SAP Learning Solution, where they can access learning materials directly online, can also be integrated with ESS/MSS. The relevant manager can check these registrations and, if necessary, reject or change them.
• Integrating the SAP E-Recruiting solution with the Self Services offers your employees an internal job portal, where they can directly apply for open positions. Managers can both manage the job postings and contact candidates.
• Shift Planning tasks can also be integrated with ESS/MSS. Employees can list their preferred working times which are then made available to the relevant manager for planning purposes. After planning working times, employees can view the final schedule.
• Travel Management can also be integrated with ESS/MSS, allowing your employees to directly request trips, manage travel budgets and process travel expense records.

Far from complete, this list of ESS & MSS functions gives you only a few examples of the many options you can make available to your employees using ESS & MSS.

Regarding modules that are integrated with ESS/MSS, you can also make reporting options available to your managers.

If you are interested, please contact us for more information.

Urlaubsantrag Überblick

Leave request in the SAP ESS interface

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Urlaubsantrag Detail

Leave request in the SAP ESS interface

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